Executive Administrative Assistant to CEO

• Manage the CEO's calendar, schedule appointments, and ensure they are prepared for all meetings, calls, and events.
• Coordinate and manage internal and external meetings, including logistics and follow-up.
• Preparing facilities for scheduled events and arranging food and refreshments, if required.
• Manage travel arrangements, including flights, hotels, and ground transportation, for the CEO and other members of the executive team as needed.
• Act as the first point of contact for the CEO, screening all calls, emails, and visitors, and redirecting or handling inquiries as appropriate.
• Write formal and personal emails on behalf of the CEO, displaying exceptional communication and interpersonal skills.
• Work collaboratively with other members of the executive team and provide administrative support to other functions as needed.
• Assist other executives with their calendars and meetings as needed.
• Arrange lunch, laundry services, packages, and other ad-hoc errands for the CEO as needed.
• Maintain daily expenses of the CEO and other executives, and prepare monthly or quarterly reports.
• Prepare presentations, reports, and correspondence for the CEO, including conducting research and collecting data.
• Motivate and support staff and other stakeholders when required, displaying exceptional emotional intelligence.
• Support the CEO in the logistics and execution of certain CEO initiatives such as conference prep, symposium planning and other similar events.
• Organize and maintain confidential files and documents, ensuring they are up-to-date and readily accessible.
• Handle other duties as assigned by the CEO.

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• 3+ years of experience as an executive assistant or equivalent role supporting a senior executive.
• Excellent verbal and written communication skills with native or bilingual proficiency in English.
• Outstanding organizational, time management, communication, and interpersonal skills.
• Strong attention to detail and the ability to multitask effectively in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Proficiency with Microsoft Office Suite and Google Suite.
• Proven ability to work independently and in a team environment.
• Bachelor's degree. Exact/Life sciences preferred.

Desired Personal traits

• You enjoy getting things done - with super high quality
• You collaborate effectively with people of diverse backgrounds and cultures
• You constantly challenge your own assumptions, pushing for continuous improvement
• You have a growth mindset
• You are candid, authentic, and transparent